The function of the office is to perform administrative work. First, it must provide the necessary communications with customers, banks, governments, and other outside organizations. Second, it must service the information requirements within the company itself. In order to meet these needs efficiently, the Office Manager must employ the most appropriate business methods, systems and equipment.
In an efficient administrative structure, clerical operations are organized so that they add to the profitability of the business. However, in many countries the number of clerical staff has increased while the total number of workers employed in production has fallen.
To ensure that office services run smoothly, there must be the means to check, sort, copy and file correspondence and other paperwork. Today there is a growing range of machine that can be used to do such jobs. The size and resources of a company will determine how mechanized or computerized its office systems are.
The office must give maximum service at minimum cost. A balance must be kept between production, marketing, and administration. As a company develops and grows, the contribution of administration will vary in kind and in value.
The most important objective in modern offices is the processing of data in order to provide a means of business control, but in many companies there are weaknesses in the ability to manage communications efficiently. For example, some data are often used only by individual managers, and different departments in the same company may use different data processing systems. In order to contribute to business efficiency, however data processing must be a centralized service. The system which is required is one that looks at the total needs of a business and therefore assists management in making appropriate decisions quickly.
An office may receive information by telecommunications, by mail or by computer. An office worker must have skill in language and arithmetic to handle this and other business information properly. Almost all office jobs require at least a high school education. Many employers prefer people who have taken courses beyond the high school level. A person can get such advanced training at a community college, or business or vocational school.
An office requires a staff of managers to plan and direct work. As a business grows, so does the amount of information that must be handled by its office workers. The managers coordinate the activities of these employees so that accurate records can be kept concerning correspondence, inventory, payroll, sales, and taxes.
1. The office manager has to use the most suitable business system in order to_________.
2. According to the passage, the function of the office manager is to_________.
3. In what way are some companies inefficient in managing communications?
4. The degree of computerization in a company’s office is limited by________.
5. The word “mean” (line 2, paragraph 5) can be best replaced by________.
6. The structure of this passage can be described as________.
7. The tone of this passage is_________.
8. The main topic of this passage is_________.
问题1选项
A.ensure that office services run economically
B.check and copy business correspondence
C.service the information requirements of the company
D.provide means of business negotiation
问题2选项
A.provide the necessary information for the local authority
B.keep a balance between production, marketing and administration
C.assist management in making appropriate decisions quickly
D.make sure that administrative work is performed efficiently
问题3选项
A.By not making data available to all managers.
B.By using the same data processing systems.
C.By checking business correspondence.
D.By depending on a manufacturing base.
问题4选项
A.the business methods and systems
B.the correspondence and other paperwork
C.the data and data processing systems
D.the size and resources of a company
问题5选项
A.meaning
B.way
C.chance
D.time
问题6选项
A.deductive
B.inductive
C.accommodation—styled
D.circular
问题7选项
A.neutral
B.objective
C.negative
D.subjective
问题8选项
A.office structure
B.office functions
C.office size
D.factors affecting accomplishment of office function
第1题:C
第2题:D
第3题:A
第4题:D
第5题:B
第6题:A
第7题:B
第8题:D
第1题:
【选项释义】
The office manager has to use the most suitable business system in order to _____. 办公室经理必须使用最适合的业务系统,以便_____。
A. ensure that office services run economically A. 确保办公业务经济运行
B. check and copy business correspondence B. 检查和复印业务往来信件
C. service the information requirements of the company C. 满足公司的信息需求
D. provide means of business negotiation D. 提供商务谈判途径
【考查点】事实细节题
【解题思路】根据题干中关键词“the most suitable business system”,可精确定位至第一段最后一句,该句中有关键词“the most appropriate business methods, systems”与题干相对应。该句提到,为了有效地满足这些需求,办公室经理必须采用最适当的业务方法、系统和设备。而这些需求则是首段第二、三句提到的公司与客户、银行、政府和其他外部组织提供必要的沟通以及满足公司内部的信息需求,所以选项C正确。
【干扰项排除】
A选项“确保办公业务经济运行”,即“缩减办公成本,节约办公开支”,与原文第四段第一句相对应,属于以偏概全;
B选项“检查和复印业务往来信件”,第三段第一句提到“为了确保办公服务的顺利进行,必须有检查、分类、复印和归档信件和其他文书工作的手段”,此处明确指出,检查信件的目的在于确保办公服务的顺利进行,属于张冠李戴;
D选项“提供商务谈判途径”,文章第五段首句提到“为了提供商业控制(control)途径”,不是谈判,因此该选项属于偷换概念。
第2题:
【选项释义】
According to the passage, the function of the office manager is to_____. 根据这篇文章,办公室经理的职责是_____。
A. provide the necessary information for the local authority A. 为当局提供必要的信息
B. keep a balance between production, marketing and administration B. 在生产、销售和管理之间保持平衡
C. assist management in making appropriate decisions quickly C. 协助管理层迅速作出适当的决定
D. make sure that administrative work is performed efficiently D. 确保行政工作有效执行
【考查点】推理判断题
【解题思路】根据第一段首句可知,办公室的职能是“perform administrative work”,即执行管理工作。再由第一段最后一句:为了有效地满足这些需求,办公室经理必须采用最适当的业务方法、系统和设备。由此可以推断,作为办公室的管理者,办公室经理的职责是确保管理工作得到有效的执行。D选项符合原文。
【干扰项排除】
A选项“为当局提供必要的信息”,根据关键词“the local authority”可与原文第一段第二句中的“government”相对应,该处提到了办公室要与政府部门保持必要的沟通,这只是办公室众多工作中的一项,且并不属于办公室经理的职责范围,属于曲解原文;
B选项“在生产、销售和管理之间保持平衡”,即第一段第二句提到的“必须在公司内部满足信息需求”,这依然只是办公室众多工作中的一项,且并不属于办公室经理的职责范围,属于张冠李戴;
C选项“协助管理层迅速做出适当的决定”,属于无中生有。
第3题:
【选项释义】
In what way are some companies inefficient in managing communications? 一些公司会在哪些有效管理沟通方面效率低下?
A. By not making data available to all managers. A. 未向所有经理提供数据。
B. By was using the same data processing systems. B. 使用相同的数据处理系统。
C. By checking business correspondence. C. 通过检查商业信件。
D. By depending on a manufacturing base. D. 依靠生产基地。
【考查点】事实细节题
【解题思路】根据关键词“inefficient”可知,在有效管理沟通方面存在缺陷,即在这方面存在弱点。由此精确定位至第五段,该段首句提到,“许多公司在有效管理沟通能力方面存在弱点”,与题干相对应。随后在举例中提到,“一些数据通常只由个别经理使用”,即未向所有经理提供数据,符合A选项。
【干扰项排除】
B选项“使用相同的数据处理系统”,原文第五段第二句中提到,有的公司的不同部门甚至使用不同的数据处理系统。该段第三句中提到,为了提高业务效率,数据处理必须是一个集中统一的业务。因此,使用相同的数据处理系统是提高工作效率的必由之路,刚好与题干意思相反,属于反向干扰;
C选项“通过检查商业信件”,在第三段首句中提出,其目的是为了使工作更好地进行,因此不会使得管理沟通效率低下,属于曲解原文;
D选项“依靠生产基地”,该选项在原文中无对应出处,属于无中生有。
第4题:
【选项释义】
The degree of computerization in a company’s office is limited by_____. 公司办公室的电脑化程度受到_____的制约。
A. the business methods and systems A. 商业方法和系统
B. the correspondence and other paperwork B. 信件和其他文书工作
C. the data and data processing systems C. 数据和数据处理系统
D. the size and resources of a company D. 公司的规模和资源
【考查点】事实细节题
【解题思路】根据关键词“limited”和“computerization”可精确定位至第三段最后一句“The size and resources of a company will determine how mechanized or computerized its office systems are”,意思是一个公司的规模和资源将决定其办公系统的机械化或电脑化程度,即该公司的规模和资源才是决定性因素。由此可知D选项正确。
【干扰项排除】其余各选项均不符合原文,且原文之中并无对应出处,因此属于无中生有。
第5题:
【选项释义】
The word “mean” (line 2, paragraph 5) can be best replaced by_____. 第五段第二行的“mean”一词的意思和以下哪个词语最为接近?
A. meaning A. 意义
B. way B. 方法
C. chance C. 机会
D. time D. 时间
【考查点】词汇推断题
【解题思路】句中前后信息连接:该句指出,现代办公室最重要的目标是对数据进行处理,目的是为了加强对业务的控制和支持。搭配用法:该空前面“provide a means of”表示提供一种方法或途径,“mean”在此处表示方法,手段。B选项符合题意。
【干扰项排除】其余各项均无法构成固定搭配,且无法表示“提供方法”的含义。
第6题:
【选项释义】
The structure of this passage can be described as_____. 本文的结构可以描述为_____。
A. deductive A. 演绎法;推论法
B. inductive B. 归纳法
C. accommodation—styled C. 调节型
D. circular D. 循环论证
【考查点】主旨大意题
【解题思路】本文首先在开头提出了观点,办公室的职能是主持行政工作,用以满足公司的信息需求,随后通过具体事例,通过列举优化管理结构,节约办公开支和加强数据管理等具体事例,进一步论证了观点。很明显本文的结构是推理演绎,A选项意为演绎法、推论法,即由结论到事件的推理;因此A选项为正确答案。
【干扰项排除】
B选项意为归纳法,即由事件推导出结论;C选项意为调节型;D选项意为循环论证,即以一种观点证明另一观点,接着再用后一种观点反过来去证明前一观点。通读全文可知,上述各选项提到的行文结构均不是本文结构。
第7题:
【选项释义】
The tone of this passage is_____. 这篇文章的基调是_____。
A. neutral A. 中立的
B. objective B. 客观的
C. negative C. 悲观的
D. subjective D. 主观的
【考查点】观点态度题
【解题思路】文章开门见山,在首段便提出了观点,办公室的职能是主持行政工作,办公室经理应通过多种有效途径进行有效管理,以满足公司的信息需求,随后通过介绍具体事例,通过列举优化管理结构,节约办公开支和加强数据管理等具体事例,进一步论证了观点。文章的结尾再次点题,强调了办公室需要一群经理来计划和指导工作,协调员工活动,并要在多个方面提供详细记录。本文的写作方法是演绎法,全文都在客观公正地介绍方法,没有任何带个人色彩的观点。因此B选项符合题意。
【干扰项排除】其余各项均无法对应本文感情基调,属于曲解原文。
第8题:
【选项释义】
The main topic of this passage is_____. 本文的主要话题是_____。
A. office structure A. 办公室组织架构
B. office functions B. 办公室职能
C. office size C. 办公室规模
D. factors affecting accomplishment of office function D. 影响公司职能发挥的因素
【考查点】主旨大意题
【解题思路】文章开门见山,在首段便提出了观点,办公室的职能是主持行政工作,办公室经理应通过多种有效途径进行有效管理,以满足公司的信息需求,随后通过介绍具体事例,通过列举优化管理结构,节约办公开支和加强数据管理等具体事例,进一步说明了职能如何进一步优化。因此D选项符合题意。
【干扰项排除】
A选项“办公室组织架构”,根据关键词“structure”精确定位至第二段,该段中提到,在一个有效的管理结构中,文员的运作被组织起来能增加企业的利润。这只是影响公司职能发挥的一个因素,属于以偏概全;
B选项“办公室职能”,可精确定位至文章开头,本文由介绍办公室的职能开头,随即引入到影响职能发挥的因素的介绍,因此该选项同样属于以偏概全;
C选项“办公室规模”,同样精准定位至第二段,该段提到办事员的人数增加了,而生产中雇用的工人总数却下降了,只是影响公司职能发挥的一个因素,依旧属于以偏概全,故而排除。